|Vice President||Joy Samberg||
|Vice President||Erik Niehaus||
|PYO Official Forms / Documents|
|PYO Board Meeting Minutes|
|PYO Certified Umpires|
|Knothole Club of Greater Cincinnati Documents|
PYO Administration Building Schedule - Userid and Password = pyo
The Pisgah Youth Organization is an independent non-profit community organization. We receive no funding from the township. We own the grounds on Rt. # 42 where the PYO fields are located and therefore, our budget includes provisions for field equipment maintenance and replacement, in addition to the overall Baseball and Softball program funding cost. Our budget plan takes into consideration increases in fuel & utilities, field maintenance cost due to hiring independent contract labor to provide grass cutting services and reserve funding to provide continued field improvements.
Hopefully, this information will help gain a greater understanding of where our money is spent each year. Information regarding PYO's books and records are readily available to our membership and if there are any specific questions please feel free to ask.
Any financial inquiries should be made in writing, addressed to the P.O. Box above, attention: PYO Treasurer.
Reserve Funds and Operating Cash
Each year funds are allocated to a reserve account which is divided into two parts, the first of which is an operating reserve from where we pay our operating expenses. The second part is a restricted reserve maintained for the purpose of replacement of Backstops, Fencing, Roofs on buildings, Maintenance equipment and things associated to our real estate with an ascertainable life expectancy. It may also be used to temporarily cover unexpected operating expenses. The loss of a major piece of equipment [our tractor could cost approximately $17,000 to $ 20,000 to replace]. This is why it is prudent to carry a healthy restricted reserve. Any excess operating funds available at the end of the year may be carried over to the next year and applied to operating cost. These funds may also be reallocated to the restricted reserve.
Ground Maintenance / Repairs
Cost of maintaining our fields include grass cutting, weed control, trimming, field dragging, heavy equipment field maintenance (such as cutting infields larger and using graders on the fields), ball diamond dirt and sand mixture, trash control, painting, repairs to fencing and backstops and other general ground repair. Also includes the cost to maintain all ballpark equipment.
Cost includes our general liability and property damage, coverage on our equipment, buildings, and contents, transporting and operating our equipment. Also included is our player participant coverage which will pick up limited coverage beyond a member's primary medical coverage.
Miscellaneous Administrative Operations
Expenses in this category include the Select Teams' uniform cost and other operational expenses for which we received offsetting income. Also included in this category are unusual non- reoccurring expenses, refunds, credits, league fees, program cost, ground supplies, postage, printing, advertising, utilities, trophies, awards and other miscellaneous items too cumbersome to list here, although they can be identified at anytime by a itemized category report.
Baseball, Softball and Umpire equipment is graded at the end of each season and allocated for repair or replacement if necessary. This is why it is extremely important to have all equipment turned in at the end of the season. Teaching our children how to care for equipment will prolong it’s usefulness and reduce expenses. The Kid Glove ticket fund-raiser is extremely helpful in securing new equipment and covering other baseball/softball items. We ask that each team does their fair share in support this program. If you have equipment in need of replacement please let us know about this in a timely manner
Recently have been upgraded throughout most of the leagues. After listening to input of coaches and players, most requests have been met. Uniforms represent a major cost and are contract bided approximately every two years. All players must provide their own pants [ suggest white ]. Traveling teams may wear solid color, pinstripe, or custom order pants.
Postage and Printing
Costs include, player registration forms, roster forms, registration flyers and posters, newsletters, announcements, letterhead, envelopes, etc.. When and where appropriate we take advantage of price breaks by having sufficient quantities of forms printed to cover our needs for multiple years.
Tournament Teams and Select Teams
Tournament & Select team uniforms and entry fees are paid for by participants. These are self supporting team levels, however expenses may be paid by team sponsors. Coaches are responsible for finding your own sponsor at these levels as well as the registration of your team.
Umpire labor is a direct cost. Anyone interested in umpiring needs to attend our Umpire Certification School .
Utilities and Telephone
Utilities includes all Duke Energy services and Water service to our buildings. A telephone line was installed at the administration building primarily for recorded messages regarding field conditions and activity information. The Hotline Phone # is (513) 755 - 6500 .